INTERA Incorporated is seeking a positive, enthusiastic Bookkeeper / Office Manager to manage our Perth office. This is an important position to us since you will be interacting with most of our local employees daily, and with many others in our offices around the globe. This position is expected to be part time. If you are a proactive, outgoing professional who can wear multiple hats, we encourage you to apply!
There is no typical day in the life of a Bookkeeper / Office Manager as you will be handling a wide range of administrative and support related tasks. For this reason, you must be able to work independently with little or no supervision and be an energetic and eager representative of INTERA’s culture.
Bookkeeping responsibilities include but are not limited to:
- Maintain company financial records.
- Accounts Payable – manage process ensuring appropriate coding, approvals, reconciliation and payment runs.
- Generate client invoices and post cash receipts.
- Process fortnightly Payroll using XERO or other payroll processing software. Maintain complete payroll and HR records for all employees.
- Prepare and lodge Superannuation, business activity statements (BAS) and other ATO reports.
- Monitor Cash Flow.
- Responsible for all Compliance filings (licenses, ASIC, etc).
- Work closely with Corporate Accounting.
- Liaise with external tax accountant and auditor.
- Ad hoc reporting as directed by Corporate Office.
Office management responsibilities include but are not limited to:
- Independently and directly managing the day-to-day business office operations for an office of 5 employees including overseeing all details of office facility management
- Managing relationships with all vendors, service providers, and landlord
- Managing all aspects of office supply acquisitions and inventory
- Periodically performing cost analysis of vendor purchases to ensure the best value
- Ensuring office efficiency is maintained by planning and executing the procurement of office equipment, monitoring office layouts and office systems while maintaining a safe and secure working environment
- Independently managing all details of internal and external office moves, including office set ups for new employees that require coordination with the IT department for the shipping, setup, and maintenance of hardware
- Being the point person for all maintenance, mailing, shipping, supplies, equipment, and errands
- Handling telephone communications and receiving visitors; providing general support to visitors
- Organizing and scheduling meetings, appointments, office staff activities to ensure maximum efficiency while maintaining shared spaces and conference rooms between meetings
- Participate actively in the planning and execution of company events
- Communicate with INTERA’s corporate headquarters to support and coordinate with the HR, IT and Accounting teams
- Partner with HR to maintain office policies as necessary and assist with the orientation of new staff members while positively representing INTERA’s culture
Desired Qualifications
- Bachelor Degree in Accounting with at least 3 years of experience in an engineering or architecture or other professional services firm preferred
- Experience with XERO
- Project Management software experience desired
- International experience desired
- BAS Agent required
- Highly skilled in Microsoft Office Suite (Word, Excel, PowerPoint) and Outlook
- Detailed oriented, organized, and self-motivated
- Excellent interpersonal skills and with the ability to clearly write and verbally communicate with people at all levels of the company
- Proven skill in delivering exceptional customer service
- Experience with office management preferred, but not required
About INTERA
Our employees say that what they value most at INTERA is our corporate culture—because not only do we believe that our people are our most important asset, we embody it. As an employee-owned company, we are invested in not only providing a good work-life balance with flexible schedules and telecommuting opportunities. These are some of the reasons why many of our employees have spent 10 to 25 years or more at INTERA. We love what we do, and it shows.
So join us today because INTERA is proud of maintaining a reputation for excellence, leaves no room for politics, and empowers all of our employees to accomplish their best!
