INTERA Incorporated is looking for a skilled and detail-oriented Payroll and Accounting Specialist to join our team in Austin, Texas. In this role, you’ll take ownership of outsourced payroll processing and compliance while providing essential accounting support within a large firm with multiple diverse pay structures. Our ideal candidate is a proactive problem-solver who thrives in a fast-paced environment and is dedicated to accuracy and efficiency.

As a key member of our payroll and accounting team, you’ll play a vital role in ensuring compliance and efficiency while supporting both employees and leadership. In return, you’ll be a part of a collaborative workplace that values your expertise and provides opportunities for professional growth.

Join us today!

Key Responsibilities

Payroll Processing

• Administer outsourced bi-weekly payroll processing using Paylocity, ensuring accuracy, timeliness, and compliance with federal, state, and local regulations
• Review timesheets, process payroll adjustments, commissions, bonuses, and garnishments as needed
• Assist with annual retirement plan testing and audits
• Analyze and reconcile payroll accounts and prepare general ledger journal entries
• Monitor legislative changes affecting payroll and advise leadership on compliance requirements
• Partner with HR to optimize payroll processes and improve efficiency
• Manage applications for new state income, unemployment, and local tax accounts
• Address employee payroll inquiries and resolve discrepancies

Compliance & Tax Reporting

• Process state filings for annual reports, business licenses, and firm licenses
• File sales and use tax reports monthly, quarterly, and annually
• Handle payroll tax reconciliations and resolve tax notices as needed

Fixed Asset Management:

• Maintain records in Sage Fixed Asset software
• File annual property renditions and reconcile with tax bills

Required Qualifications

• Industry Experience: Previous experience with a professional services firm required; previous experience with engineering, environmental services, or architecture firm preferred.
• Education & Experience: Associate’s or bachelor’s in business administration, accounting, or a related field preferred. Five (5) years of relevant education/experience combination may substitute.
• Payroll Expertise: 3+ years of multi-jurisdictional outsourced payroll experience required; previous experience with Paylocity preferred.
• Technical Skills: Intermediate Excel (PivotTables, VLOOKUPs), MS Office proficiency.
• Regulatory Knowledge: Working knowledge of federal and state HR and payroll laws.
• Soft Skills: Strong analytical, problem-solving, communication, and organizational skills.
• Work Ethic: High integrity, confidentiality, attention to detail, and ability to manage multiple priorities.

About INTERA & Our Benefits

INTERA is a Top Workplaces USA 2025 award winner!

Founded in 1974, INTERA has grown into an international geosciences and engineering consulting firm that helps clients make informed business decisions, mitigate risk, and drive optimal outcomes in a multitude of industries. Building and sustaining a strong company culture is at the heart of INTERA’s practice of good stewardship. We strive to foster an environment where people love the work that they do and the place that they work because we believe that our employees are our most valuable asset. As an employee-owned company, we are committed to investing in our people’s needs for security, health, and well-being with:

• Medical, dental, and vision insurance that includes a free health plan option for employee-only coverage
• 401(k) plan with employer match and a Student Debt Retirement Savings Program
• Paid parental leave – up to 12 weeks for birthing and non-birthing parents
• Group term life and accidental death and dismemberment insurance, short-term and long-term coverage – paid 100% by the company
• Paid holiday, at least 3 weeks of vacation per year, and sick time
• Opportunities for stock ownership
• Performance-based bonuses and award programs for technical paper publication and employee referrals
• Career coaching instead of performance evaluations
• Tuition reimbursement, financial assistance for professional licensure and registration, and one paid membership to a professional society
• Pet insurance, LegalShield, IDShield, and more

These are some of the reasons why many of our employees have spent 10 to 25 years at INTERA. We love what we do, and it shows.